Here’s a look at how Ludic Creatives approaches a visual scribing project, from the first conversation to the final visual output.
1. Briefing and Planning
Every project begins with a conversation. We work closely with you to understand your event objectives, audience, agenda, and key themes. Whether it's a keynote, workshop, panel discussion or strategy session, the goal is to get a sense of tone, terminology, and desired outcomes.
We also discuss logistics—whether the scribing will be live in the room or done remotely, and whether you need physical boards, digital capture, or both. This stage sets the foundation for a seamless graphic recording process that aligns with your goals.
2. Preparing for the Session
Next, we do our homework. If we’re attending a presentation or webinar, we’ll review any speaker notes, slides, or background materials in advance. This allows us to tune into key messages and be ready to translate them into clear, meaningful visuals in real time.
We also prepare our tools. For in-person events, this might mean setting up large-format paper and marker stations. For virtual sessions, we’ll use digital tablets and share the visuals live via screen share or streaming.
3. Live Visual Scribing
This is where the magic happens. During the event, our visual scribes listen actively and draw in real time—capturing ideas as they emerge. We distill spoken content into a blend of hand-drawn words, icons, illustrations, and diagrams.
Rather than documenting everything, we focus on what matters: the patterns, insights, quotes, and stories that bring your message to life. This is the heart of the graphic recording process, and it’s designed to keep your audience engaged, focused, and inspired.
4. Post-Event Polish
After the event, we refine the visual output if needed—adding colour, cleaning up lines, and preparing high-resolution files for sharing. These final visuals can be delivered in various formats: PDF, JPEG, or vector files for large-scale printing.
Clients often use these visuals in follow-up communications, social media, reports, or internal documentation. What began as a live moment becomes a lasting, shareable asset.
5. Delivery and Integration
Once finalised, we send over your files, along with guidance on how to use them effectively. Whether you’re building a post-event summary, uploading content to an intranet, or showcasing visuals in a stakeholder presentation, we ensure you have everything you need to get the most value from your scribing session.
Visual scribing is more than illustration—it’s a creative and strategic process that transforms complex dialogue into clarity. Whether in-person or online, it brings energy, focus, and meaning to your events from start to finish.
Explore Ludic Creatives' Visual Scribing Studio to learn more, and click here to book a scribe.
